August 9, 2010
Dear Heathrow Lakes Homeowner:
The Heathrow Lakes Maintenance Association annual Neighborhood Committee Elections Meeting has been scheduled for Monday, September 27, 2010 at 6:00 p.m. (registration begins at 5:30 p.m.) at Sawyer Lake Park, 1001 Heathrow Blvd., Heathrow, Florida 32746. All homeowners are invited; we hope you can attend. Come join your neighbors, socialize, and vote for members of your Neighborhood Committee. The meeting typically lasts less than 1 hour.
However, in the event you will be unable to attend, YOUR NEIGHBORHOOD NEEDS YOUR VOTE to establish a quorum. Please fill out the enclosed proxy and return it in the proxy return envelope. Assign your voting rights to a neighbor who will be at the meeting, your current neighborhood chairperson, or other designee (e.g. a member of the HLMA Board). If you leave the designation blank it will be voted by your current neighborhood chairperson. You may also obtain these forms from the Heathrow website (www.heathrowcommunity.com) and you may email your completed proxy (and/or application) to heathrowlakes@csbonline.net or fax to 407-333-4166. If you receive an electronic proxy/application from your Neighborhood Chair you may return it by email to Nancy Seward at heathrowlakes@csbonline.net.
You are voting for five (5) members of your neighborhood to serve a one (1) year term on your Neighborhood Committee. The Neighborhood Committee is important. It elects your Neighborhood Chairperson who votes on behalf of all homeowners in your neighborhood in the annual elections of the Heathrow Master Board of Directors and the Heathrow Lakes Board of Directors. The Neighborhood Chair also represents the neighborhood as a member of the Town Advisory Council (TAC), which provides input from homeowners to the Master Board regarding the Association’s management of the Heathrow property and other matters of general interest to the Homeowners. The Neighborhood Committee also acts in an advisory capacity to the Heathrow Lakes Board and performs other functions as may be assigned by the Board (See the Chairperson Manual in the Heathrow Lakes portion of the Documents on heathrowcommunity.com).
Each neighborhood needs thirty percent (30%) of the homeowners (one vote per home) entitled to vote for a quorum. If a quorum is not obtained, the meeting must be rescheduled to a new date and time hoping a quorum is obtained. If, after two tries, a Neighborhood Committee is not properly elected, the Heathrow Lakes Board has to appoint five committee members.
If you wish to be considered as a candidate for election to your Neighborhood Committee, please complete the enclosed application and return it to Nancy Seward by 5:00 p.m. on September 24, 2010 in the self-addressed, stamped envelope. Your application will be included as an attachment to the voting ballot the night of the meeting. Nominations will also be accepted from the floor as required by FL State Statute 720.
We urge you to assign your proxy if you cannot attend.
Sincerely,
THE HEATHROW LAKES MAINTENANCE ASSOCIATION BOARD OF DIRECTORS
Click here for the application and proxy forms.
